Submitting Templates to the Marketplace
Article Type: User Guide
Target Audience: All Ambient Scribe users, Organization Administrators
Last Updated: January 2026
Overview
Have you created a template that works exceptionally well for your practice? Share it with the Ambient Scribe community! This guide walks you through submitting your custom templates for inclusion in the Template Marketplace.
Why Submit to the Marketplace?
Help colleagues in your specialty improve their documentation
Contribute to the Ambient Scribe community
Recognition - your name appears as the template author
Improve healthcare documentation across the industry
What Makes a Good Marketplace Template
Before submitting, ensure your template:
Content Quality
Clear, well-organized sections
Appropriate for the specified specialty
Follows clinical documentation best practices
Free of patient-specific information (PHI)
Documentation
Descriptive name that clearly indicates use case
Detailed description explaining when to use it
Example note showing expected output format
Technical Requirements
No syntax errors in instructions
Properly formatted sections
Compatible with multiple EHR systems (if applicable)
Submitting a Personal Template
Step 1: Navigate to Your Templates
Go to Settings > Templates
Find the template you want to submit
Step 2: Start Submission
Click the action menu (⋮) on the template row
Select "Submit to Marketplace" from the dropdown menu
A submission form will open
Step 3: Complete the Submission Form
Required Information:
Field | Description |
Template Name | Clear, descriptive name |
Specialty | Primary medical specialty |
Category | Type of note (SOAP, H&P, Progress, etc.) |
Description | Detailed explanation of the template |
Optional Information:
Field | Description |
Short Description | Brief tagline (shown on template cards) |
EHR Compatibility | If optimized for specific EHR |
Additional Notes | Any special instructions for reviewers |
Step 4: Review and Submit
Preview your submission
Verify all information is correct
Click "Submit for Review"
You'll receive a confirmation message
Submitting an Organization Template
Organization administrators can submit organization-level templates:
Step 1: Access Organization Templates
Navigate to Organization > Templates
Find the template you want to submit
Step 2: Submit from Organization View
Click the action menu (⋮) on the template row
Select "Submit to Marketplace" from the dropdown menu
Complete the same submission form
The template will be attributed to your organization
Organization vs Personal Submissions
Aspect | Personal Submission | Organization Submission |
Author Credit | Your name | Organization name |
Who Can Submit | Template owner | Organization admins |
Who Can Cancel | Submitter | Organization admins |
Tracking Your Submissions
Viewing Submission Status
For Personal Templates:
1. Go to Settings > Templates
2. Click "My Submissions" tab
3. View all your pending, approved, and rejected submissions
For Organization Templates:
1. Go to Organization > Templates
2. Click "Marketplace Submissions" tab
3. View organization submissions
Submission Statuses Explained
Status | Meaning |
Pending | Awaiting review by our content team |
Approved | Accepted and published to marketplace |
Rejected | Not accepted (feedback provided) |
Note: If you cancel a pending submission, it is removed from the queue entirely rather than changing to a "cancelled" status.
Typical Review Timeline
Initial review: 2-5 business days
Additional review (if needed): 3-7 business days
Publication after approval: Within 24 hours
What Happens During Review
Our content team evaluates submissions based on:
Quality - Is the template well-structured?
Accuracy - Are clinical guidelines followed?
Uniqueness - Does it offer something different?
Completeness - Are all fields properly filled?
Safety - Does it follow documentation standards?
If Your Submission is Approved
Your template is published to the marketplace
You receive a notification
Other users can discover and install your template
Install count tracking begins
If Your Submission is Rejected
You receive feedback explaining why
You can modify and resubmit
Common rejection reasons:
Incomplete documentation
Too similar to existing templates
Quality concerns
Missing required sections
Cancelling a Submission
You can cancel pending submissions:
Find your submission in the submissions list
Click "Cancel Submission"
Confirm the cancellation
The template returns to your personal/organization library
Tips for Successful Submissions
Write Clear Instructions
❌ Poor: "Write a note"
✅ Good: "Create a comprehensive cardiology consultation note including chief complaint, cardiac history, physical exam findings, ECG interpretation, assessment, and detailed management plan"
Provide Meaningful Examples
Include an example note that demonstrates:
- All sections being used
- Appropriate level of detail
- Proper formatting
Choose the Right Specialty
Select the most specific specialty applicable
If truly general-purpose, select "General Practice"
Test Before Submitting
Use the template for several encounters
Gather feedback from colleagues
Refine based on real-world usage
Frequently Asked Questions
Q: Can I update a template after it's published?
A: Contact support to request updates to published templates.
Q: Do I retain rights to my template?
A: Yes, you retain ownership. By submitting, you grant Ambient Scribe permission to distribute it.
Q: Can I remove my template from the marketplace?
A: Yes, contact support to request removal.
Q: Is there compensation for accepted templates?
A: Currently, marketplace contributions are voluntary. Recognition programs may be introduced in the future.
Q: Can I submit templates created from marketplace installs?
A: Yes, if you've significantly customized them. Duplicate submissions of existing templates will be rejected.
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